Only data that is essential to complete your booking and for tax purposes is collected and securely stored. Richards Photography takes the upmost care to store your data on a password protected google email address on a password protected home computer and laptop. Hardrives and order forms are stored in a locked cabinet within a home office with no public access.
I may archive images for up to the full length of the statutory copyright period [©] or longer, in order that we may be legally able to prove authorship. Images are stored on a computer and two hard drives available to purchase for 1 year. After this time images are stored on one hard drive stored in a locked cabinet, after 1 year images cannot be guaranteed to be available to you, though this is the aim it is not guaranteed after 1 year.
Richards Photography works from a home office with no public access, hardrives are stored in a locked cabinet and the upmost care is taken to protect your data and images.
Your data is not on a marketing list, Richards Photography does not send marketing emails, letters or make marketing phone calls.
Richards Photography will only email you when legitimate interest applies in regards to an upcoming or currently in progress booking to discuss the booking, confirm attendance and discuss your order.
Receipts will include your address, name and email address are securely store in a home office with no public access for tax purposes which is a legal requirement for 7 years.
Richards Photography does not directly deal with payment or store any debit/credit card information,
Information has and will never be shared with third parties. Images are never sold to third parties.
The upmost vigilance is taken to protect your data and all data is stored in a home office with no public access.
Richardse Photography has checked any third parties used are GDPR compliant- these are the printers for photographs and canvasses, the printers for albums and their privacy notice are available on request.
Wedding Photography/event photography. It is the responsibility of the event organiser to inform guests there will be a photographer. For wedding photography a contract is signed to grant use of these images for my website and social media/ marketing. For events & weddings if any individual present does not consent to their image being taken or published they should make themselves known to the photographer on the day to avoid being in photographs, or email the photographer after the event to request their image be deleted and not used or shown on the password protected gallery.
We may use your your images on our website/social media, if you would prefer we didn’t please let me know
If you contacted me at the time to withdraw consent for images to be used this was and will continue to be upheld. If you did not withdraw consent images may be used on my website/social media. Please contact me if you wish to now withdraw consent.
The only data I hold on you will be for contractual and legitimate interest reasons to fulfil my service to you.
Cookie Policy
www.richards-photography uses Google Analytics but personally identifiable information is not collected.
When you use and access the Service, we may place a number of cookies files in your web browser.
We use cookies for the following purposes: to provide analytics,
If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.
Booking Terms
Allow Richards Photography to securely store your email address, contact number and details within your email conversation for the purposes of your booking and to take your photographs
*This is essential to carry out your booking and only information that is required to do so is collected
For 8 years I hold on a password protected google mail email account the content of our email, this may include, your email address, contact number, your name and those attending the shoot with you names, childrens names and age, your address.
This information is taken and stored in order to complete your shoot and to process your order.
Allow Richards Photography to upload a password protected gallery for you to view your images
*This is required to allow you to view your images and choose what you would like to order.
Allow Richards Photography to securely store your images
*Images are securely stored on a computer for up to a year and on back up hard drives that are stored in a locked filing cabinet in a home office.
Where children are the subject of the photographs, I (the parent/guardian/ over 18yr old photo shoot organiser consent to the above on behalf of the child/children
Online galleries will display the first name and first or first and second initial of the surname of the main contact- the person who booked the shoot. One image from the shoot will be the cover image of the gallery.
Optional to booking, please advise if you don’t agree to a couple of your images potentially being used as follows-
Allow Richards Photography to publish select images to www.richards-photography.co.uk and social media? Acceptance for select images to be used occasionally for the website and social media is much appreciated in order to update my portfolio and continue as a photographer. Clients are welcome to tag themselves on social media images as well as withdraw consent at any time.
Allow Richards Photography to publish select images for other marketing purposes- posters, flyers etc. Please let me know in our email conversation if you would not like your images used.
Cancellation charges
Cancelled 8 days or more before the shoot date- no charge
Cancelled between 7-3 days before the shoot date – £10
Cancelled 3 days or less before the shoot date- £25
If you wish to request data Richards Photography holds on you, or would like your data deleted or withdraw consent for images please email info@richards-photography.co.uk. Please note in requesting your stored data to be deleted no further correspondence can take place in relation to your previous booking or images, records for tax proposes will still be stored as discussed above.